10 Recommendations to Prepare for Your HCM Implementation

April 30, 2021

The time has come. Be proactive, be flexible and be prepared.


You’ve spent months, potentially years, researching, evaluating and choosing the right HCM system for your organization. Your firm eventually approved the investment in this new human resource management system, and at the end of the day, you are ultimately responsible for either the success or failure of the implementation. You are eager to get a jump-start on the project, but you have been told to wait until you are formally introduced to your assigned HCM implementation consultants and the project officially kicks-off. What can you do in the meantime? How can you ensure the implementation is setup for success? How are you going to be able to successfully manage this project and do your normal HR duties? What is going to be required of you and your staff? A list of recommendations and some guidance from your HCM implementation team would be extremely helpful at this time.

Our Services team assembled the following list of recommendations to assist in preparing for a successful start to your project.

 1. Carefully Select the Right People for Your HCM Implementation Project Team
 2. Plan and Set Realistic Expectations
 3. Discuss Project Outcomes
 4. List and Prioritize all Project Requirements
 5. Be Prepared for Change
6. Don’t Underestimate the Importance of Training
 7. Review and Cleanse your Data

**Read our blog titled “The Importance of Clean HR Data” for suggestions on maintaining clean HR data. 

 8. Ensure Your Technical Readiness

HCM Implementation Employee Systems Interface Map

 9. Get Oriented to the Product Early
10. Review Your Current System Contract(s)

Phew! Some of the HCM implementation preparation topics listed above won’t require actual hands-on system work, but rather are simply getting everyone together to have productive collaborative sessions. Other tasks will require a significant amount of effort and coordination on your part. Any efforts put forth now will be rewarded later in the HCM implementation process and the launch of your new system.

Final comments – It’s not uncommon for your implementation consulting team to feel the excitement from you, the client, about getting the project started and launched. But unfortunately, we find the majority of clients lack the appropriate vision, blueprint or preparation required for success. We believe reviewing and having as many of these preparation tasks completed prior to the HCM implementation kick-off will significantly reduce the risk of a failed project and clearly signals to the implementation consulting team that you’re organized and ready to rock.


“By failing to prepare, you are preparing to fail.”
— Benjamin Franklin

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About the Authors:

Mike Maiorino

Mike Maiorino is the Founder and CEO of HRMS Solutions. His 30 years of dedication to the HR/ Payroll technology profession, with a proven track record of results and recognition, has earned him a reputation for being a subject matter expert regarding HCM Solutions. Mike has served in a number of sales and managerial positions for leading providers of HR and Payroll solutions, including ADP, Sage Software, Kronos and Infor (fka SSA Global / Infinium). He is a member of the BAHRA Chapter (Boulder Area Human Resource Association) and completed his certification as a PHR (Professional in Human Resources) in December, 2002. Mike was also recognized in Biltmore Who's Who in 2007 as one of Washington, DC's most distinguished members.

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Sandi Krason Mundt

Sandi has over 20 years of experience supporting and servicing the HR technology needs of mid-market organizations. During this time she has held leadership positions in Product Development, Product Support, Training, Sales Support, and Marketing. She brings a unique perspective of what the marketplace wants and what the end user actually needs. A graduate from the University of Nebraska, with a degree in Computer Information Systems, Sandi combines strong Midwestern values with a dash of technical aptitude to every aspect of her career. This mixture of good moral character and understanding of technology, combined with hard work and a commitment to helping Human Resource professionals has driven her success.

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